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Document management officer

Also called archive manager, records manager, document manager

Document management officers ensure that the documents required for their organisation's functioning and daily operations are registered, classified and archived correctly and are made available to the different services or to the public upon request. They oversee the implementation of internal procedures and promote proper document management practices within the organisation, providing training to other employees on document management procedures. They may operate electronic records management systems (ERMS), electronic document management systems (EDMS) and archives management systems (AMS) and provide support in defining related technical requirements.

Will there be jobs?Yes, good prospects57 jobs to fill by 2035 for every 100 people doing this work today.Production and specialized services managersWhat does it pay?Well above averageFrom about €3,000 (Bulgaria) to €11,300 (Italy) a month, depending on the country.Estimate · Production and specialized services managersWhat do I need to study?Usually a degree6 in 10 have a degree.Production and specialized services managersWill AI change it?LittleLevel 2 of 6. AI could take on part of some tasks, but none fully.Professional services managers not elsewhere classified · ILO

What you'd do

Professional services managers not elsewhere classified · ILO
  • Providing overall direction and management for a service, facility, organization or centre
  • Developing, implementing and monitoring procedures, policies and standards for staff
  • Directing, supervising and evaluating the work activities of professional technical, clerical, service, maintenance, and other personnel
  • Monitoring and evaluating resources devoted to the provision of services
  • Controlling administrative operations such as budget planning, report preparation, and expenditure on supplies, equipment and services
  • Planning, directing and coordinating the provision of services
  • Coordinating cooperation with other service provision agencies in the same or related fields
  • Managing budgets, controlling expenditure and ensuring the efficient use of resources
  • Overseeing the selection, training and performance of staff
Develop organisational policiesApply organisational techniquesTrain employeesOrganise informationAnalyse business processes+ 14 more essential skills
What the work is like
  • Indoors
  • Sitting most of the day
  • Lots of contact with people
  • Some freedom to decide
  • Usually 40 hours a week
  • Deadlines most weeks
  • Some repetitive tasks
US data: based on the O*NET profile of the US job "Document Management Specialists"

Will there be jobs?

Yes, good prospects

Many jobs will need filling by 2035.

People working as production and specialized services managers in the EU
3.46m3.53m4.8m 201520232035

Solid: measured. Dashed: forecast.

Jobs to fill, 2026–2035
1,045,000 new jobs 1,100,000 replacing leavers
Jobs to fill per 100 people working now
Production and specialized services managers57
All jobs29
Right now
2 of 27 countries report a shortage of professional services managers not elsewhere classified, 5 a surplus.
Professional services managers not elsewhere classified · EURES

What does it pay?

Well above average

Pay depends a lot on the country: from about €3,000 a month (Bulgaria) to €11,300 (Italy), before tax.

Pick a country at the top of the page to see typical pay there, for people under 30, and compared with all jobs.

Among managers in the EU, women earn 27% less per hour than men. Managers · Eurostat

What do I need to study?

Usually a degree

A degree in database and network design and administration is the usual route.

Highest qualification of production and specialized services managers (EU, 2025)
Degree 63%Vocational 22%General secondary 8%Basic schooling 7%
Fields that teach it
Database and network design and administration · Library, information and archival studies
Vocational route, EU
4 in 10 trainees in this field
ICT graduates in a matching job
77% in the EU

887 institutions in the EU offer ICT bachelor's degrees. Pick a country at the top of the page to see where to study and the official course finders.

Will AI change it?

Little

AI could take on part of some tasks, but none fully.

How exposed is this job? ILO scale
Very low
Low
Some tasks
Moderate
Significant
High

Average task score 0.38 on a scale from 0 (AI can't do it) to 1 (AI could do it fully).

See the score for each of the 9 tasks
Controlling administrative operations such as budget planning, report preparation, and expenditure on supplies, equipment and services0.56
Planning, directing and coordinating the provision of services0.43
Monitoring and evaluating resources devoted to the provision of services0.41
Directing, supervising and evaluating the work activities of professional technical, clerical, service, maintenance, and other personnel0.36
Developing, implementing and monitoring procedures, policies and standards for staff0.35
Providing overall direction and management for a service, facility, organization or centre0.34
Managing budgets, controlling expenditure and ensuring the efficient use of resources0.34
Coordinating cooperation with other service provision agencies in the same or related fields0.33
Overseeing the selection, training and performance of staff0.32

Based on what AI could technically do when assessed in 2025. It is not a forecast for a future year, and not a forecast of job losses. Scores for professional services managers not elsewhere classified. Source: ILO (2025), adapted (credits).